Applicant · Guided application
Apply in guided steps, on any device
Applicants sign in with a one-time code by email, with no password. The seven-step form auto-saves, resumes on any device and asks only the questions that fit the programme.
Application Portal: Online admission applications for colleges and universities
Applicants apply, upload, pay and track on their own, so the admissions office stops chasing paperwork.
27 of 29 features live
- Enquiry
- Applicant
- Student
- Supported
- Graduate
- Document list changes with the applicant's own answers
- The fee opens only after documents are verified
- Admitted applicants handed straight to their LMS account
What you'll see
Application Portal at work
Applicant · Documents
Upload only the documents that apply
Document slots change with the applicant's own answers, and each upload shows its verification status. Only rejected documents can be re-uploaded, and online-course applicants have their DEB ID checked live with UGC.
Applicant · Fees
Pay fees in the right order
The registration fee is paid online through CCAvenue, with the receipt on screen. The first-semester fee opens only after documents are verified, and applicants can pay a semester, a year or the whole programme.
Who uses it
Part of these solutions
Try it yourself
Application Portal in 5 steps, on your own
This is the tour your sandbox opens with. Each step says which login to use; in the sandbox it also says exactly where to click. No call needed.
- CounsellorClick 'Copy link' and open the link in a private browser window.This is the applicant's personal link to the form, which needs no password, so you see exactly what the applicant sees. Use Copy link rather than Email, because sandbox email never leaves the system.
- CounsellorGo through Personal Details and Academic Details with 'Save & Next', or stop with 'Save as Draft'.A guided form with a progress tracker that saves as you go. Questions change with the programme, and dates, marks and year gaps are checked as you type.
- CounsellorUpload any small PDF into a document slot.Each document shows its own verification status. Only a rejected document can be uploaded again.
- CounsellorPay the registration fee.Payments run in test mode in the sandbox: no real money moves, and a receipt appears on screen.
- Admissions HeadFind the application you just filled in.Staff see draft and submitted forms side by side. 'Columns' can add each document's status as its own column.
Try Application Portal yourself 10 days, fictional data, your institution email.
All features
29 features in 5 groups, 27 live in production today.
Sign-in and guided form6 of 6 live
- Sign in with a one-time code by email, no password
- Seven-step guided application with a progress tracker
- Auto-save and resume on any device
- Form fields and conditions set by the institute
- Questions adapt to the programme (e.g. degree for PG)
- Auto sign-out after idle time, with a warning
Smart form details4 of 4 live
- Address picked by state, district and city
- Checks on dates, marks and year gaps as you type
- Entrance exam score rows (JEE, NEET, CUET, CAT, GATE)
- Work experience with total months worked out
Documents and IDs7 of 8 live · 1 ready
- Document slots that change with the applicant's answers
- Instant upload with per-document verification status
- Re-upload allowed only for rejected documents
- Fee concession claim with proof documents
- ABC ID captured and format-checked
- Application form PDF generated on submission
- DigiLocker fetch of mark sheets and certificatesReady
- DEB ID required and checked live with UGC for online courses
Fees and payments4 of 4 live
- Registration fee paid online (CCAvenue), receipt on screen
- Semester-wise fee breakdown with concessions applied
- Pay one semester, a year or the whole programme upfront
- First-semester fee opens only after documents are verified
Tracking, help and offer6 of 7 live · 1 ready
- Applicant dashboard: progress, next step, downloads
- Admitted applicants handed straight into the LMS
- Live chat with an admissions counsellor
- Applicant emails for receipts, documents and stage changes
- Institute branding on every page (logo, colour, footer)
- Phone-friendly layout throughout the application
- Offer acceptance page with typed e-signatureReady
Items without a tag are live: in production use today. Ready means built and switched on per institution when needed.
Questions we get asked
Do applicants need a password?
No. They sign in with a one-time code sent by email. The session signs out after idle time, with a warning first.
What is live in the Application Portal, and what can be switched on?
Sign-in, the guided form, documents and IDs, fees, the applicant dashboard and live chat are live. DigiLocker fetch of mark sheets and certificates, and an offer acceptance page with a typed e-signature, are available to switch on.
What happens once an applicant is admitted?
Admitted applicants are handed straight into their LMS account, and their details are imported into the student record without retyping.
Can applicants talk to someone while they fill in the form?
Yes. Live chat connects them to an admissions counsellor, and in the CRM counsellors can see who is on the form right now. Applicants also get emails for receipts, documents and stage changes.
Does it handle online programmes under UGC-DEB?
Yes. For online courses the DEB ID is required and checked live with UGC. The ABC ID is captured and its format checked.
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Book a guided demo on a sample institution with fictional data. You pick the time yourself from our email.