Finance · Online payments
Collect fees online and never count a payment twice
Students and applicants pay any bill online through CCAvenue in one click. Each payment is confirmed with the gateway, and pending payments are rechecked automatically.
Fees & Student Finance: Fee management and online fee collection for colleges
Fee plans, online collection, bank reconciliation and receipts run from one ledger, with no spreadsheet at the counter.
29 of 50 features live
- Enquiry
- Applicant
- Student
- Supported
- Graduate
- Admission payments flow straight into the student ledger
- Pay several future semesters in one online order
- Overdue fees can pause LMS access automatically
What you'll see
Fees & Student Finance at work
Accounts · Reconciliation
Reconcile the bank settlement by UTR
Import the bank settlement and match it to payments by UTR. Every payment attempt is logged and mismatches are flagged, so nobody keeps a spreadsheet at the counter.
Finance · Fee gates
Pause LMS access when fees are long overdue
LMS access can pause automatically when fees are long overdue. A failed payment creates a follow-up task for the counsellor, and applicants get a 'complete your payment' email once a day.
Who uses it
Part of these solutions
Try it yourself
Fees & Student Finance in 4 steps, on your own
This is the tour your sandbox opens with. Each step says which login to use; in the sandbox it also says exactly where to click. No call needed.
- Admissions HeadOpen the Collection tab, then download a receipt from the table.Received, refunded, pending at the bank and unsuccessful: about 310 admission payments, each with a receipt PDF and 'Email to applicant'.
- Admissions HeadSwitch between Money in, Money out and Given away.Every rupee that came in, went out or was given away (refunds, concessions, coupons), with who, when and why. Export gives a PDF.
- Admissions HeadClick 'Record receipt', or on a paid receipt click Refund.Counter receipts by bank, card, UPI, cash or cheque. A refund needs a reason and the original receipt is kept. Counsellors cannot refund.
- Admissions HeadClick 'New coupon' and set a percent or fixed amount, a limit and validity dates.Discount codes applicants can use on the registration fee.
Try Fees & Student Finance yourself 10 days, fictional data, your institution email.
All features
50 features in 11 groups, 29 live in production today.
Fee structures0 of 4 live · 4 ready
- Fee structure per programme with named periodsReady
- Fee components (tuition, exam, library, lab, custom)Ready
- Bills generated per intake, previewed in rupeesReady
- Fee heads with refundable, GST and ledger codesReady
Programme fee plans5 of 5 live
- Approved price letter per programme, cycle and band
- Domestic rupee and foreign dollar fee bands
- Fee plans drafted, published and retired, all logged
- Merit slabs and pay-together incentives
- Fee plan changes previewed before reaching student bills
Fee rules0 of 4 live · 4 ready
- Fee rules by programme, level, nationality or hostelReady
- Instalments by share or amount, with due datesReady
- Fee rules versioned: draft, publish, clone, retireReady
- Fee simulator: see which rules apply to a studentReady
Concessions and discounts4 of 4 live
- Approved concessions applied to student bills
- Fully waived semesters marked settled automatically
- Upfront-payment discount worked out automatically
- Coupon codes (percentage or fixed, limits, validity dates)
Late fees and dues0 of 4 live · 4 ready
- Late fee by month, with grace days and a capReady
- Fee records list by status, programme and periodReady
- Each fee record broken down by component and paymentReady
- Per-payment ledger timeline on each recordReady
Counter payments1 of 4 live · 3 ready
- Counter payments marked paid, never twiceReady
- Bulk mark-paid with bank referenceReady
- Applicant counter receipts (bank, card, UPI, cash, cheque)
- Maker-checker approval before offline money countsReady
Online payments4 of 7 live · 3 ready
- CCAvenue online payment for students and applicants
- Pay any bill online in one click
- Advance pay for several future semesters in one order
- Payment confirmed with the gateway; never counted twice
- HDFC SmartGateway paymentsReady
- Payment links for any amount or bill, with expiryReady
- Payers use a public page, no login neededReady
Reconciliation3 of 3 live
- Pending online payments rechecked automatically
- Every payment attempt logged; mismatches flagged
- Bank settlement import matched by UTR
Receipts and refunds4 of 5 live · 1 ready
- Sequential receipt numbers, per institute and year
- Receipts to download, print or email
- Partial refund of an applicant receipt with reason
- Receipt template (prefix, signatory, GST note)
- Full or partial refunds, original receipt keptReady
Reports3 of 4 live · 1 ready
- Applicant payments desk (payments, pending, refunds)
- Money in, refunds and concessions in one feed
- Collection report with CSV and emailed copy
- Transactions explorer with ledger CSV exportReady
Fee gates and reminders5 of 6 live · 1 ready
- LMS access paused when fees are long overdue
- Fees must be paid before the student account is created
- Admission payments carried into the student ledger
- Failed-payment follow-up task for the counsellor
- 'Complete your payment' email, once a day
- Due-date reminders (in-app bell and email)Ready
Items without a tag are live: in production use today. Ready means built and switched on per institution when needed.
Questions we get asked
What is live in Fees & Student Finance, and what can be switched on?
Programme fee plans, concessions, online payments, reconciliation, receipts, reports and fee gates are live. Fee structures and fee rules, late fees, student counter payments with maker-checker approval, HDFC SmartGateway, payment links and due-date reminders are available to switch on.
Can a student pay several semesters at once?
Yes. Advance pay covers several future semesters in one online order, and an upfront-payment discount is worked out automatically.
How do admission payments reach the student ledger?
Admission payments are carried into the student ledger, and the student account is created only once fees are paid. Approved concessions are applied to student bills, and fully waived semesters are marked settled automatically.
What do receipts look like?
Receipt numbers run in sequence per institute and year. The template sets the prefix, signatory and GST note, and receipts can be downloaded, printed or emailed.
Which payment gateways work with it?
CCAvenue is live for students and applicants. HDFC SmartGateway is available to switch on.
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Book a guided demo on a sample institution with fictional data. You pick the time yourself from our email.