Admissions · Teaching the Brain
Teach it from the documents you already have
Upload PDF, Word or text files, add web page links, or record a voice note that is transcribed automatically. Everything starts as a draft, and a person publishes it.
AI Admission Counsellor: An AI assistant that answers applicant questions
Routine applicant questions are answered around the clock, and the bot hands over to a counsellor when it should.
18 of 21 features live
- Enquiry
- Applicant
- Student
- Supported
- Graduate
- Taught from documents, web pages, audio or video, in a few clicks
- Every answer cites its source and waits for a person to publish
- Each reply shows exactly why it was given and what it used
What you'll see
AI Admission Counsellor at work
Admissions head · Rules and guardrails
Decide which topics it answers, hands over or refuses
Topic rules decide whether the Brain answers, hands to a counsellor or refuses. It quotes only the live applicant facts you choose, and it blocks any fee or date it cannot verify.
Admissions · Rehearsal chat
Rehearse answers before applicants see them
Ask any question in a rehearsal chat that looks and behaves like WhatsApp. The conversation log shows the full reason behind each reply and what it used.
Who uses it
Part of these solutions
Try it yourself
AI Admission Counsellor in 6 steps, on your own
This is the tour your sandbox opens with. Each step says which login to use; in the sandbox it also says exactly where to click. No call needed.
- Admissions HeadType a question an applicant would ask, e.g. 'What is the MBA fee and when is the last date to apply?'A chat that looks and behaves like WhatsApp. It answers only from what Sumeru University has taught it and never makes up a fee or a date it cannot verify. Nothing is sent to anyone.
- Admissions HeadRead the status pill and the last-24-hours numbers.Whether the bot is 'Live on WhatsApp' or 'Paused', how many replies it sent, blocked or handed to a counsellor, and AI spend in rupees against the budget.
- Admissions HeadOpen a past conversation, then click 'Try a question', type a question and click 'Run it'.Each reply shows exactly why it was given and which source it used. 'Rehearse a reply' lets you check an answer before it goes live.
- Admissions HeadTeach it something with 'Write or paste' (or click 'New answer' and 'Save draft').New knowledge starts as a draft. The bot uses it only after a person publishes it ('Save & publish'). It can also learn from a document, a web page, audio, video or a voice note.
- Admissions HeadAdd a topic such as 'hostel', set it to 'Hand to a counsellor', and click 'Save rules'.Topic rules decide whether the bot answers, hands over or refuses. Questions about identity numbers are always declined.
- Admissions HeadClick Pause, then Resume.Every change is recorded. A counselling manager can read the Brain and its conversations but cannot change it.
Try AI Admission Counsellor yourself 10 days, fictional data, your institution email.
All features
21 features in 5 groups, 18 live in production today.
Control and oversight4 of 4 live
- Status at a glance, with the reason if the bot is paused
- Last 24 hours: replies sent, blocked or handed over
- Pause or resume the bot; every change is recorded
- AI spend shown in rupees against a budget
Teaching the Brain7 of 7 live
- Teach it from documents: PDF, Word or text files
- Teach from web page links, including linked PDFs
- Teach from audio, video or a voice note, auto-transcribed
- Paste text or write question-and-answer entries
- Everything starts as a draft; a person publishes
- Source library with a citation on every answer
- Answers carry review dates; stale ones stop being used
Rules and guardrails4 of 4 live
- Topic rules: answer, hand to a counsellor, or refuse
- Chosen live applicant facts it may quote, e.g. stage, fees
- Never invents a fee or date: unverified numbers blocked
- Always declines questions about identity numbers
Answering on WhatsApp0 of 3 live · 3 ready
- Answers applicants on WhatsApp, only with consentReady
- Hands over to the counsellor on request, with a taskReady
- Stays silent once a staff member has repliedReady
Supervision and rehearsal3 of 3 live
- Conversation log with the full reason behind each reply
- Ask any question and see the answer before going live
- Rehearsal chat that looks and behaves like WhatsApp
Items without a tag are live: in production use today. Ready means built and switched on per institution when needed.
Questions we get asked
Does the AI Admission Counsellor answer applicants on WhatsApp today?
Teaching, rules, rehearsal and supervision are live. Answering applicants on WhatsApp is available to switch on: it replies only with consent, hands over to the counsellor on request with a task, and stays silent once a staff member has replied.
Can it make up a fee or a date?
No. Unverified numbers are blocked, so it never invents a fee or date. Every answer cites its source, and answers carry review dates so stale ones stop being used.
What does it do with questions about ID numbers?
It always declines questions about identity numbers. Topic rules let you send other sensitive subjects to a counsellor or refuse them.
How do we keep control of it and its cost?
The status screen shows whether the bot is running, with the reason if it is paused. You can pause or resume it at any time, every change is recorded, and AI spend is shown in rupees against a budget.
How does it connect to the CRM?
It may quote the live applicant facts you choose, such as stage or fees. When WhatsApp answering is switched on, a handover reaches the applicant's counsellor as a task.
More in Admissions & Growth
Marketing
One desk sends every campaign and tracks every link and list down to the admissions it produced.
36 of 43 liveSee featuresAdmission CRM
Every enquiry is captured, owned, chased and measured on one record, from first click to student account.
59 of 64 liveSee featuresChannel Partners
Every agency sits on one register with papers, contract and tracking link, and payouts follow admissions that paid fees.
25 of 33 liveSee featuresApplication Portal
Applicants apply, upload, pay and track on their own, so the admissions office stops chasing paperwork.
27 of 29 liveSee featuresAdmission Desk & Merit
Staff verify, decide and enrol applicants from one desk, with every action recorded.
38 of 43 liveSee featuresFees & Student Finance
Fee plans, online collection, bank reconciliation and receipts run from one ledger, with no spreadsheet at the counter.
29 of 50 liveSee featuresSee Intelversity with your own programmes.
Book a guided demo on a sample institution with fictional data. You pick the time yourself from our email.